Home | About The Society | Table Shows | Open Shows | Articles | Fact Sheets | Videos | Breeder's Awards | Contact | Links
 

December 2004

1. Any proposed alterations to the constitution shall be dealt with at the AGM or an extraordinary meeting called for that purpose. A 66% or two-thirds majority of the members present at the meeting is required to pass any such alterations.

2. Notice of proposed alteration must be given as follows:

a. To the Secretary no less than one month prior to the date of the subsequent meeting.
b. To all members by the Secretary no less than 14 days prior to the date of the subsequent meeting, in accordance with paragraph 22 (b).

3. The Society will be called the “Fair City Aquarist Society”, hereafter known as the Society.

4. The objects of the Society will be:

a. The promotion and study of all aspects of fish keeping.
b. To hold meetings, table shows and Open shows.
c. The fostering of intersociety relations.

5. The Society will consist of adults and junior members, with family, senior citizen and honorary membership available, hereafter known as members or membership, on condition that:

a. Adult, junior, family and senior citizen membership will be open to any person interested in fish keeping on the payment of the appropriate fee, at the discretion of the current Committee.
b. A junior membership constitutes anyone less than 16 years of age.
c. Honorary members will be those so honoured by the Society for outstanding service to the hobby of fish keeping.
d. The Committee will have the right to refuse membership to any individual, or revoke membership of any individual, without giving prior notice or reason.

6. The Society’s financial year will be from the first official meeting in April to the last meeting in March of the following year.

7. Membership fees, which shall fall due to be paid on the first official meeting in April each year, will be such as determined by the Committee from time to time. A period of two official meetings from the date of the AGM will be allowed for membership to be paid. For those dues unpaid after the aforesaid period, membership will be considered lapsed and club benefits, including votes at meetings, will be forfeit.

8. The business of the Committee shall be conducted by a working group of at least seven members, with a view to expansion as and when deemed appropriate by the residing Committee. The Society’s members at the AGM or extraordinary General Meeting, will elect these Committee members, with the following exceptions.

a. Open Show and Assistant Open Show Managers. These positions will be open for nominations from the first convenient date after the Open Show each year.
b. Election or re-election of members to become bearers of these posts shall take place two weeks from the date so chosen in paragraph 8a above.
c. The duration of these posts to run from the confirmation date until close of Open Show business of the following year.

9. The Committee will consist of one of each of the following: President, Vice-President, Secretary and Treasurer, plus at least three other working members who will share in the additional responsibilities of the Club, the requirements of which shall be stated by the retiring Committee.

10. The Committee will meet as required to conduct the business of the Society and one more than 50% of the Committee shall form a quorum at such a meeting.

11. The Committee will have the power to fix dates, rules and programs for future meetings, table shows, exhibitions and other such appropriate events and to alter any such dates, rules and programs as circumstances dictate.

12. The Committee will also have the power to appoint any assistant or sub-committee, as it feels necessary to further the aims of the Society. Any such assistant or sub-committee so appointed will attend meetings when requested but will not have any vote.

13. Any complaint concerning any Society member or occurrence will be required to be reported to the Committee in writing. The complainant will be required to attend a Committee meeting to explain the complaint. The accused will have the right to defend themselves at the same meeting. Both the complainant and accused will be entitled to one witness. Disharmony caused by failing to follow this procedure will result in the complainant being called before the Committee to explain their actions. Any subsequent necessary action arising from any such complaint shall be at the Committee’s discretion.

14. Upon being given two weeks notice, the Secretary shall make the minutes of Committee meetings available to any current member of the Society who gives such notice.

15. All Society publications are the property of the Fair City Aquarist Society.

16. The Annual General Meeting will be held on the night of the first official meeting in April of each year.

17. The President will be the Chairman at the meetings of the Society and Committee. In the event of the President’s absence, the Committee will elect a Chairman. The Chairman will have a casting vote.

18. The Secretary will record minutes of all Committee, extraordinary and Annual General meetings. In the absence of the Secretary, the Committee present will elect a recorder of the minutes.

19. Each Office bearer will submit a report to the AGM if appropriate.

20. At a time convenient to the Treasurer and prior to the AGM, two auditors appointed from members outside the Committee will inspect the financial accounts, highlight and verify the correction of any discrepancies before signing them as satisfactory.

21. The property of the Society will be invested in the Committee who may dispose of it, or exchange it, to the best possible advantage of the Society, subject to the approval of the membership.

22. Extraordinary meetings.

a. An extraordinary meeting can be summoned by either the Committee or not less than 25% of the membership in writing and addressed to the Committee with the nature of the business specified.
b.When calling such a meeting, the Secretary shall allow at least 14 days notice between the date of the application of the meeting and the date set.
c. At the said meeting, the nature of the business specified will be discussed.
d. The Committee shall set the meeting venue.

FCAS © 2008 | All Rights Reserved